Terms and Conditions
Please read all terms and conditions before booking. By reserving your travel with WTE, Inc. (further WTE) you agree to all terms and conditions set forth below:
Neither WTE or WTE Representative owns, manages, controls or operates any transportation vehicle, hotel, resort, cruise ship, restaurant or other service supplier and neither of the aforementioned parties is responsible for the acts or omissions of such suppliers.
How To Make A Booking:
Bookings are confirmed on a first-come, first-served basis. Early reservations are recommended. Upon receipt of payment and of the registration form signed by the customer, WTE will contact participating service provider for reservations. Bookings will only be confirmed if payments are received in accordance with the payments section. Please see payment schedule on “WTE, Inc. Registration Form”.
Nonrefundable deposit* amounts per person:
Nonrefundable deposit is due in the amount and on the date listed on the “WTE, Inc. Registration Form”. WTE reserves the right to cancel a booking when final payment is not received within 5 days of its due date. A non-refundable deposit implies that a client is reserving a space in the program, and unless and until WTE receives a notice of cancellation, it is assumed the client will actually travel.
Acceptable forms of payment: Credit card, money order, personal check unless listed otherwise (A fee of $30 will be applied to every non-sufficient funded check.)
* Deposit is fully refundable in the event WTE cancels the program. (See CANCELLATIONS below.)
If you intend to cancel, please notify WTE immediately. Cancellation charges will be calculated from the date WTE receives notice of cancellation. WTE highly recommends you purchase an optional Trip Cancellation Insurance to cover for your expenses in case you need to cancel your travel plans. If WTE cancels the program, all program costs you paid to WTE will be fully refunded within 60 days of program cancellation by WTE, to allow for deposit funds retrieval from WTE’s overseas partners.
If WTE cancels the program, all program costs you paid WTE will be fully refunded.
• 75 days or more prior to departure: Full refund less nonrefundable deposit, advances made on bookings of travel services, and any cancellation charges by travel suppliers, and a $60 handling fee.
• 74 days to 50 days prior to departure: 50% refund of total price** less nonrefundable deposit, advances made on bookings of travel services, and any cancellation charges by travel suppliers, and a $60 handling fee.**
• Less than 50 days prior to departure: 100% of total price**
* The cancellation charge is to compensate WTE prepayments made on advance bookings of travel services and for administrative costs incurred in processing a cancellation and is a genuine estimate thereof, not a penalty.
** Total price is all money due and/or paid to WTE.
Changes to a Booking:
A passenger wishing to change a booking must notify WTE more than 55 days before the date of departure. An administration charge of $60 per booking plus any charges by travel suppliers will be applied
Changes and/or corrections will not be accepted within 55 days of departure or after departure.
Special requests, for example concerning room locations, adjoining rooms, bed preferences, in-flight meal requirements, in-flight seating requirements, etc., cannot be guaranteed by WTE or WTE Representative. While WTE and WTE Representative will attempt to accommodate such special requests, neither WTE nor WTE Representative can be held responsible if such special requests remain unsatisfied.
Please contact us if you plan to bring children under 18 years of age on the trip. They may not be allowed on all trips.
Customs and Immigration:
Customs and/or immigration officials can, at their own discretion, deny the passenger entry into their country. Neither WTE nor WTE Representative can be held responsible for a denial of entry under any circumstances, and refunds will not be provided.
It is the passenger’s responsibility to obtain, at his or her own expense, all documentation required by all relevant government authorities (with the exception of travel visa which will be arranged by WTE). It is suggested that prior to departure, the passenger learn which documentation is required. In the event that the passenger does not possess the documentation required by the destination or the carrier, the carrier reserves the right to refuse passage and neither WTE nor WTE Representative will provide a refund in this instance.
Tickets included in the program’s cost will be handed to you at the airport prior to departure. All tickets are valid only for the flight purchased and cannot be exchanged for other flights. A charge of $50 will be applied for the reissue of any ticket documentation.
Flights and Carriers:
All flight times, flight itineraries and carriers are subject to change, with or without prior notice. We recommend that you contact the airline within 24 hours of departure to confirm your departure time. Neither WTE nor WTE Representative can be held responsible if you miss your flight or are not allowed to board.
Passengers connecting with WTE flights are advised to allow ample time between flights. If you are coming directly from another country to take your flight, you must have sufficient time to clear immigration, pick up your luggage, change terminals, register your luggage and sign in. WTE recommends an overnight stay for those operating according to a tight schedule. Neither WTE nor WTE Representative can accept any responsibility for additional charges incurred for air fares or other expenses resulting from irregular airline operations which lead to changes to flight times and/or subsequent misconnections. It is highly recommended that all clients take out travel and trip cancellation insurance.
The WTE and WTE Representative:
The WTE and/or WTE representative will meet you upon your arrival at the destination. If you have any queries or problems, please contact your representative. Please address your complaints to the WTE and/or WTE representative immediately – do not wait until you return home.
Accommodations and Services:
Neither WTE nor WTE Representative can be held responsible if some of the services, bonus features, facilities, or actual quality of services, bonus features, or facilities described in this brochure cease to be available, are not operating or fail for any reason. Hotels may remove or alter some facilities without notice, usually for purposes of ongoing maintenance and improvement. All hotel rooms offered by WTE or WTE Representative are contracted on a “run-of-the-house” basis. No guarantees can be provided with regard to specific requirements concerning room location and other special requests, and in most cases, the satisfaction of special requests cannot be confirmed prior to departure.
Refunds and Pricing:
No refunds or adjustments will be made for segments of the services not taken or used. All prices, unless otherwise stated, are per person fares based on two adults sharing a hotel room. All prices advertised in this brochure are quoted in American dollars. Prices include transportation taxes and/or fees.
Neither WTE nor WTE Representative can guarantee that airports, coaches, transfer vehicles and accommodations will be wheelchair accessible. Services required for passengers with special needs are not included in the package price and may not be available.
Increase in Costs:
The prices advertised in this brochure are based on fixed costs at the time of their publication. Prices are dependent on fuel costs, rates of exchange and other factors. Should these costs increase, WTE reserves the right to increase the price of services being offered. Should the price increase be greater than 7%, the consumer has the right to cancel the contract for the travel service and obtain a full refund of all amounts paid to WTE less any applicable cancellation charges by travel suppliers and $60 handling fee, unless the price increase is the result of government taxation or a fuel surcharge approved by a transportation agency. Every effort will be made to advise customer of any price increase at least 15 days prior to their departure date.
The client agrees to comply with any reasonable instructions issued by WTE and/or WTE Representative or its representative in relation to the Exchange. The passenger waives any claim against WTE and/or WTE Representative for loss, damages or injury incurred for any reason as a result of the providing of any of the services offered in this brochure.
Interpretation of the Contract:
This contract, regardless of where it is applied, shall be interpreted in accordance with the laws of the State of Washington, and in accordance with the international conventions and agreements contained herein. Notice: No agent or representative of WTE has the authority to modify or waive any provisions of these terms and conditions. In the event of any dispute arising out of this agreement, such dispute shall be resolved through a single arbitrator in King County, WA under the rules of the American Arbitration Association with a prevailing party entitled to receive all costs and reasonable attorney fees.
The passenger hereby acknowledges having read and accepted these terms and conditions. WTE has the sole right to accept or reject any registration form, and such acceptance, when granted, shall occur at WTE corporate office.
The passenger agrees that any claim filed against WTE or WTE Representative shall be made by the passenger in writing and received by WTE no later than 30 days after the event causing the claim. Claims or demands made more than 30 days after the event in question will not be acknowledged or considered. Claims must be in writing and sent by registered mail to the address of WTE prior to the initiation of any legal proceeding and under no circumstances shall anyone claim from WTE any amount in excess of the actual costs of their trip.
Cancellation of Services:
In the event that certain services are cancelled, WTE and WTE Representative will have no responsibility beyond an obligation to refund all monies received by WTE. Such a refund will be deemed to constitute full settlement.
Photography of the delegation:
WTE reserves the right to take photographs throughout the duration of the delegation or part thereof, and to use the resulting photographs to promote WTE services. By booking a delegation with WTE, delegation members agree to allow their images to be used in such photographs. Delegation members who prefer that their images not be used are asked to identify themselves to the delegation leader at the beginning of the tour.
The information appearing in this brochure supersedes all previously published information.
Notice to Travelers:
Travelers should be aware that different living standards and practices might exist outside of the United States, including but not limited to, provision of utilities (i.e. water and electricity), accommodations, services of all kinds, food preparation, and water quality. Neither WTE nor WTE Representative shall be responsible for any loss, damages, injury or inconvenience resulting from different living standards and practices that are encountered outside of the United States.
WTE, WTE Representatives and their representatives do not assume any liability for any injury, damage, loss, accident or delay to any person or property because of any act, failure to act, or default on the part of any of the suppliers, or any other person beyond our control
By booking travel with WTE I proclaim that I have read all information pertaining to the WTE travel program including the “Terms and Conditions” and I understand and recognize the dangers and hazards inherent in foreign travel. I hereby state that I am in good physical health and have no physical condition that would limit my ability to participate. I, my heirs, estate, and personal representatives agree to release WTE from liability and will hold harmless, indemnify, release and discharge WTE, its officers, directors, employees, agents and insurers, from and against any and all claims, demands, actions, or causes of actions on account of any damage, personal injury including death that may result from my participation in this program.
I have read this release, understand it fully, understand that it is legally binding, and understand that, among other things, I agree to and indemnify WTE for injuries, damage or losses I cause and waive rights to claim or sue WTE for injuries, damages, or losses I may incur.